Restaurant Quickbooks Chart of Accounts Template

accounts for restaurant

Chart of accounts is prepared using ledgers, receipts, and bank, credit card statements; and each entry in a COA is entered after necessary reconciliations. Tracking accurate numbers in terms of income and expenses help ensure preparing accurate financial reports. Is a structured financial statement, consisting of categorized revenue and expenses. As mentioned earlier, your POS systemshould offer featuresthat allow you to integrate with your restaurant accounting software.

Most tax payments are due every few months or annually, but the timeline will be determined after applying for employer identification number . We recommend brand-name products, such as QuickBooks, because they offer specialized modules that are specifically meant for restaurant accounting. Your FOH staff will be using your POS system, which means they need to process transactions correctly and report their tips.


You’ll see at a glance all your recurring expenses and where you can cut spending or try renegotiating a contract. It’s all part of keeping control of the cost to open a bar or restaurant. She has a degree in Journalism, a passion for hospitality and now specialises in writing insightful content for businesses in the hospitality industry. You can also download this list as a csv file for free, and a Quickbooks IIF format is also available to download. Window UNCLICK (De-select) all accounts that have a check mark in the left margin!

This chart shows how restaurant revenue has fallen, even as delivery and takeout sales soar – CNBC

This chart shows how restaurant revenue has fallen, even as delivery and takeout sales soar.

Posted: Sun, 27 Dec 2020 08:00:00 GMT [source]

While bookkeeping and accounting are not part of your core business, they are important. You may feel that they are pulling you away from where the real action is, out front and in the kitchen. Although accounting for restaurants is a topic that many restaurateurs try to avoid, it is an essential element of running a business. You cannot manage your restaurantproperly without going into the accounting details. Even if you hire a professional to handle all the financial aspects of your business, you need to understand what is involved.

This ratio should be similar to the ratio of credit card tips to credit card sales. This is an effective way of discouraging servers from keeping more cash tips than they made. Many restaurant owners detest accounts, simply because they do not see any value addition to the business.

Together, let’s take your business to the next level.

Make the quick changes and move on to uploading our Chart of Accounts. One of the most important aspects of setting up your restaurant’s QuickBooks file is using a proper restaurant chart of accounts . However, it is not well suited for the complexities of a restaurant. Most smaller locations will only need a single category for other income.


Some classified balance sheets also sell non-consumable items, for example, toys or antiques or maybe special edition or branded crockery. The capital account involves information on all the investments made ever since the establishment of the business. The drawing account has information about transactions made from business accounts for personal use. We generally recommend keeping your chart of accounts as simple as necessary, and keep the details in your POS.

Must-Have Sections In Your Restaurant Chart of Accounts

There are many different ways to tackle the world of restaurant accounting as well as many ways to set up your chart of accounts. More complex businesses will break their revenue accounts up into subaccounts. If, for example, you have multiple revenue centers (a setup that’s easy to track with software like BinWise Pro), you may want to list them as multiple subaccounts. That allows for more granularity in tracking and analyzing your finances.


Instead you have to split up the food portion of those invoices that go in cost of goods sold alone. Then take all the other numbers and put them as line items, as expenses. This gives you a clear picture of what’s going on in your business. 1 ) There has never been a better time than now to cut costs and fees while streamlining your restaurant business. Zachary has recommended Gusto to all his clients for years to handle their payroll needs.

Without it, getting insights into anything related to your restaurant’s moneymaking & spending will be a headache… and getting your taxes done will beespeciallydifficult. Then all of these are broken down into subcategories… things like marketing, restaurant supplies, and sales are all items you would typically find in a restaurant Chart of Accounts. Chart of Accounts is the term your accountant uses to describe the buckets used to categorize the money that flows in and out of your business.

  • To download a file that will create a fully configured Chart of Accounts in your new QuickBooks Company file.
  • Again, this information is easily pulled from a perpetual inventory system system from BinWise.
  • Make sure everyone is responsible for reporting the right information.
  • However, it is not well suited for the complexities of a restaurant.

You’ll be in a better place to determine the financial health of restaurant if you keep track of them. Your restaurant variable expenses are highly volatile and can change easily from one month to another. Documented reporting and screening of these costs is integral to keeping the business afloat.

Important vocabulary for restaurant accounting

We highlight all the restaurant income, cost of goods and expense accounts. If you have ever been involved with a restaurant in any shape or form, you know that it’s not easy — from human relations to cash flow management, the restaurant business is tough. Though, ultimately, the power of the restaurant chart of accounts is in its brevity. Too many subaccounts may prevent it from being a useful one-page financial barometer. This is any net profit that’s not distributed as dividends to owners).


Assets – Any cash or items of value that may be converted into cash, such as inventory, equipment and furniture. COGS is the total cost involved in the production and delivery of a product. For a restaurant, it is the summation of all it costs to make and deliver your food. Thought-leadership articles, blogs, case studies on how to optimize operations, makes processes efficient, reduce costs, be future-ready – Stay abreast with our newsletter. According to this, you can prepare a COA for your restaurant and even use a more detailed format by including sub-sections.

Food cost management enables you to see where you’re doing well… and what areas need improvement. Calculating Cost-to-Sales Ratio allows you to compare your business to other businesses without sacrificing accuracy. Well,the restaurant industry average is between 26% and 36%… so anywhere in between those numbers is where you want to be. But you can’t compare the two since the large restaurant is probably doing much more in sales than the small restaurant. You can calculate COGS the hard way… how many you sold of a menu item X how much it cost to make it.

It allows companies to track specific financial information and provides a crystal-clear picture of where all the money is going. The success of restaurant accounting relies on the availability of information. The more information you have, the more accurate your account will be. You need to ensure that the information presents the true financial position of the business, and can be used for decision making.

This means investing in the right tools, accounting software, and manpower. Labor costs includes the amount spent on bussers, servers, hosts, and anyone else on your payroll. When calculating your restaurant labor costs, consider the following two points. First, employees who work for more than 40 hours weekly have a statutory entitlement to overtime rates for every extra hour worked. Second, tips the staff receive can have an impact on your minimum wage obligations. Take time to learn about your local tip credit rules and incorporate them when calculating your labor costs.

3 charts that show the U.S. restaurant industry’s coronavirus recovery – CNBC

3 charts that show the U.S. restaurant industry’s coronavirus recovery.

Posted: Tue, 02 Jun 2020 07:00:00 GMT [source]

Outdated chart of accounts don’t consider things like software cost and its increasing role in the restaurant industry. Point-of-sale subscriptions, delivery software, productivity apps, and other software are significant costs to restaurant owners and need to be tracked separately. A restaurant will obviously want separate categories for food and beverage sales, and may want further separation of beer, wine, and liquor sales. A detailed step-by-step guide to the most popular small business accounting software program.

Lascia un commento

Il tuo indirizzo email non sarà pubblicato. I campi obbligatori sono contrassegnati *